It’s no secret that the education sector has traditionally relied heavily on paper for the collection and record-keeping of important student and faculty information. However, a paper record management process is increasingly heavy on space and cost – two things that are finite in the education system.
There are some unique problems that academic facilities share and that are being solved by moving to a digital process of document management. Here are three ways that document scanning services are improving information and record management processes across the Education sector.
Challenge #1: Collection Of Information
Technology is changing the way we all collect and manage information in the form of documents. Instead of keeping paper records of student or faculty information or even parental permission slips in a filing cabinet, document scanning allows that process to go digital. Document scanning services are automating the collection and retention of information without tying up your records managers’ time. An advanced digital process allows records managers to spend time focusing on core tasks and processes, unbridled by the challenge of using old, dated technology (like Microfilm).
Challenge #2: Storage Issues
Space is an enormous issue for most schools from Elementary to University or College level facilities. The challenge only grows as more and more students enter the educational system. As enrollment grows, so does the need for more resources, space, and money for student and faculty records. A solution that involves document scanning and digital indexing virtually removes the physical space required to store records and archival materials and files. Not only does it remove physical storage requirements, but a digital single-storage point would also eliminate the expenses associated with locating, printing, and mailing paper documents.
Challenge #3: Lost, Duplicate Or Inaccessible Documents
Schools’ reliance on paper brings with it more challenges than just space and cost. Paper processes also challenge efficiency, and that’s what scanning and document management software seeks to improve. Schools are seeing immediate improvements to their efficiency with features like remote accessibility, collaboration tools, disaster recovery and simple retrieval software that simplifies locating and sharing files. Record managers can access and update records electronically, controlling versions and the risk of duplicate, lost or out-of-date documents. Increased accountability and oversight of critical records is one of the foremost reasons file cabinets and paper processes are on the decline in leading academic facilities.
Document scanning services is implementing document scanning services to the Education sector, and providing digital solutions for their paper problems.