Opting for a microfiche scanning service is one of the first steps you can undertake to digitize your company’s archive. You may be wondering whether this solution is the right one for you. To decide, you have to acquaint yourself with some of the most important benefits of the microfiche scanning service.
Reduced Cost of Archive Maintenance and Increased Efficiency
Storing microfiche and microfilm archives is far from the most cost-efficient option. Sufficient space will be required for the purpose. In addition, specialized equipment will be needed to review microfiche data. Needless to say, maintaining such equipment can be quite costly.
The digitization of such information makes it readily available. In addition, the storage space required for the archive will be reduced significantly. Companies can free the storage compartments that they use for the purpose or they could potentially go to a smaller office after the digitization service is completed.
Reduced Risk of Data Loss
Anyone who has ever worked with microfiche knows that misplacement and loss can occur effortlessly. The misplacement of microfiche can contribute to the loss of important data that can never be retrieved. A microfiche scanning service will give you a digital copy of this data, and the information is stored in a safe online or onsite archive. Database backups are also possible to make sure data will never be lost. Making copies is also an effortless task, unlike the process of reproducing microfiche.
The lifespan of microfilm and microfiche is conditionally high. These formats are becoming obsolete for several reasons. The lifespan and the quality of the information contained are two of those. They can last for hundreds of years but the right conditions have to be present. Temperature and humidity have to be controlled for microfiche data to remain in an optimal condition. Special sealed containers are also needed for storage.
One more thing to keep in mind is that a master copy can’t be used for the creation of more than five working copies. Obviously, these maintenance and operational conditions limit the way microfiche data can be utilized.
These regulations become obsolete through the digitization of microfiche. A high quality microfiche scanning service can even be used to improve the quality of information contained on this medium. Experienced professionals in the field can do some restoration, even if microfiche has become partially damaged through improper storage.
Effortless Data Access
For many businesses today, efficiency is everything. The speed of data retrieval can make or break businesses because it will be determining for the quality of services being offered. Microfiche data is not easy to access; just imagine an emergency arising all of the sudden and necessitating effortless access to the archive. Retrieving microfiche data is anything but effortless.
The turnaround time for service provision increases when people must find the right microfiche and print the image. Through a microfiche scanning service, a digital archive is created. This digital archive is accessible 24/7. When it is cloud-based, the archive will be accessible from multiple locations, increasing the efficiency of the process even further.
These are just a few of the most important microfiche scanning benefits. Business efficiency will increase and the cost of archive maintenance will go down. Microfiche scanning requires a single investment, after which a timeless archive will be put together. Critical information becomes safer, giving business owners peace of mind and a lot of efficiency in a digital age. For more information about converting document records from one storage form to another, please contact CASNET for a free consultation today.