Document storage and retention for future reference has always been an important part of any business. While many documents where old and seemingly useless, it was still important to find a way to store them cost effectively. Physical space was an issue with retaining everything as paper. In the early days when technology was still advancing, converting the paper to microfiche was the go to way to store documents. Microfiche took up a fraction of the space of the paper it replaced and could easily be duplicated. We now have better ways to store documents and with microfiche scanning, you now have a way to convert and store the files that were saved to these film sheets.
How it Works
Though scanning, microfiche documents are typically converted to a TIFF or PDF file format. This enables them to be the most compatible with other programs and you can get the best quality scan possible. These documents can be shared and used far into the future, without needing to be altered or converted in anyway. Technical note: Consider PDF/A, which is an ISO-standardized version of the Portable Document Format (PDF). It has been specialized for use in the archiving and long-term preservation of electronic documents. This format makes a lot of sense if you expect to retain these documents indefinitely.
Benefits of Microfiche Scanning
Once you have your microfiche documents scanned you stand to benefit greatly from it. They will be stored as digital files, making them easier to locate when you need to use them. In addition, chances are you don’t have the equipment need to view a microfiche document or if you do, it is only in one location. These readers are incredibly outdated, and many of these devices have been neglected due to their infrequent use throughout the years. Consequently, most are not in great condition. This problem is easily solved by having your microfiche documents converted into a digital file format.
Files are much easier to share in a digital format. You can simple send out in an email and have the documents get to their destination within seconds. If you place the converted documents in a document management system, they can also be protected and are easier to locate. Long gone will be the days where you will have to search for the correct physical piece of film, which may have been misplaced or miss-filled and then find a way to magnify it and print it so that you can send it out.
Avoid Physical Damage
After prolonged use and time, microfiche film image quality can start to depreciate. The quality will gradually decay until it is no longer legible, especially if it is not stored in ideal conditions. With scanned files you don’t have to worry about his happening. Digital files are at no risk of being damage by time or natural disasters. While digital files have other risks, like a hard drive failure, it is simple prevent its loss by creating a backup copy.
With growing demand in storage of documents, technology provides an effective method to store them in a safe way. With microfiche scanning you don’t have to worry about your old film documents; as they too can be converted to a digital format. This can help protect them from the decay they would go through in time and the potential from the harm of a fire or natural disasters. With microfiche scanning, your documents can be changed from an outdated film, to a PDF file that can be easily accessed and shared. You’ll save space and time with the digital documents Contact CASNET today for all of your microfilm and microfiche needs.