Should you go paperless? The answer is a simple and reassuring “yes” but it’s a good idea to elaborate on the concept.
Currently, 20 percent of offices report that their paper consumption is increasing, the Association for Information and Image Management reported. Forty percent of companies still use paper for filing purposes and 56 percent need to sign a paper-based contract. At the same time, 59 percent of businesses report getting payback within 12 months of introducing paper consumption minimization strategies.
Only 17 percent of offices can brag that they’re paper free. Thirty-three percent are “getting there” by implementing measures to go paperless. Do you represent one of these businesses? Are you on the brink of eliminating paper consumption? If so, here are some of the reasons why it’s more important to go paperless than ever before.
Changing the Way Business is done
Sustainability is starting to play a bigger role in establishing the right kind of reputation for your business. A shift in consumer attitudes is also taking place. Almost 1.1 billion people (53 percent of all consumers) say that they prefer to purchase from environment-friendly companies, a Tandberg global survey suggests. Similar attitudes are shared among professionals. Eight out of 10 questioned experts report that they’d rather work in a company that focuses on sustainability.
The same survey suggests that 12 percent of consumers expect businesses to take the lead when it comes to countering climate change. Something as simple as going paperless can have a serious positive impact. Nearly 40 percent of industrial wood harvest is needed for paper production, WWF reports. Unsustainable logging by industry representatives is a primary contributor to climate change.
As you can see, the decision to go paperless will benefit the environment and it will also have a positive impact for your business. You can be seen as a pioneer and a brand that’s socially-engaged. These are positive characteristics that will eventually lead to an increase in customer base.
Going Paperless Has Become Easier than Ever
In the past, going paperless would have been a challenge. Today, the number of available alternatives simplifies the task. The time is right to make the switch and embrace the benefits that new technologies must offer.
Creating a digital database is a lot easier, safer and much more efficient than maintaining a paper-based archive. There will be no need to look for a storage solution or go for a bigger office space. Digital solutions are scalable, which makes them ideal for the needs of all businesses.
Going paperless will help your business save money. Your current paper-based database can be scanned for the creation of a digital archive. After digitalization occurs, you’ll see just how much more affordable and efficient the new option is.
There’s no excuse, whether you own a small business or a large corporation. Information is much easier to access and retrieve via a digital database and the return on investment in tools like a Document Management system with supporting workflow tools will quickly pay for itself. Different permission levels can be granted to control access. In addition, the system will create detailed logs to let you know who has accessed information and how it has been modified over time.
Digital document management solutions are so popular that you have many options to choose among. All of them help to ensure legal compliance, helping your business maintain an impeccable archive of essential information and reduce financial risk.
Not only is going paperless the right thing to do, it has become easier than ever before. If you want the right kind of reputation for your business and you want to increase the efficiency of everyday processes, this option is the right one for you. Contact CASNET today to learn more about making the digital transformation.